When accessing the Website and/or registering for the BIO Latin America Conference, the Organizers will learn certain information about you, both automatically and through voluntary actions you may take during your visit and registration process. This policy applies to information we collect on the Website and through email, text, or other electronic messages between you and the Website.
Information We Collect About You
When you access the Website, the Organizers will learn certain information about you during your visit.
Information You Provide Us
The Website provides various places for users to provide information. We collect information that users provide by filling out forms on the Website, communicating with us via contact forms, responding to surveys, search queries on our search feature, providing comments or other feedback, and providing information when registering for the BIO Latin America Conference via the Website.
We use information you provide to us to deliver the requested document and/or service, to improve our overall performance, and to provide you offers, promotions, and information.
Similar to other commercial websites, when you access our website a “cookie” is installed on your browser through the software Google Analytics, to collect information about how our site is used. Information gathered through cookies may include the date and time of visits, the pages viewed, time spent at our site, IP address, operating system, browser type and geographic localization.
The information we collect automatically is used for statistical data and will not include personal information. We use this data to improve our Website and our service offerings. To the extent that you voluntarily provide personal information to us, our systems will associate the automatically collected information with your personal information.
If you choose to correspond with us through email, we may retain the content of your email messages together with your email address and our responses. We provide the same protections for these electronic communications that we employ in the maintenance of information received online, email, and telephone. This also applies when you register for our Website, sign up through any of our forms using your email address or make a purchase on this Website. For further information see the email policies below.
We are committed to keeping your email address confidential. We do not sell, rent, or lease our subscription lists to third parties, and will not disclose your email address to any third parties except as allowed in the section titled Disclosure of Your Information.
We will maintain the information you send via email in accordance with applicable federal law.
All emails sent from our organization will clearly state who the email is from and provide clear information on how to contact the sender. In addition, all our email newsletters will also contain concise information on how to remove yourself from our mailing list so that you receive no further email communication from us.
Our email newsletters provide users the opportunity to opt-out of receiving communications from us and our partners by reading the unsubscribe instructions located at the bottom of any email newsletter they receive from us at any time.
Users who no longer wish to receive our newsletter or promotional materials may opt-out of receiving these communications by clicking on the unsubscribe link in the email newsletter.
How and Why We Collect Information
The Organizers collect your information in order to record and support your participation in the activities you select. If you register to download a book or resources, sign up for our newsletter, register for the Conference and/or purchase a product/service from us, we collect your information. We use this information to track your preferences and to keep you informed about the products and services you have selected to receive and any related products and/or services. As a visitor to this Website, you can engage in most activities without providing any personal information. It is only when you seek to download resources and/or register for the Conference that you are required to provide personal information.
We do not collect any personally identifiable and/or any sensitive information without your express permission.
If you opt to receive/download any free material, participate in any program/activity, register for a webinar, register for a live event, register for the Conference, we will automatically enroll you to receive our free email newsletter. If you do not wish to receive this newsletter, you can unsubscribe anytime. We include an “unsubscribe” link at the bottom of every email newsletter we send. If you ever have trouble unsubscribing, you can send an email to firstname.lastname@example.org requesting to unsubscribe from future email newsletters.
How Do We Use the Information that You Provide Us?
We use personal information for purposes of presenting our Website and its contents to you, providing you information, offers for services, administering our business activities, providing customer service, and making available other items and services to our customers and prospective customers.
From time-to-time, we may use the information you provide to us to display advertisements to you that are tailored to your personal characteristics, interests, and activities.
We are committed to reducing at the minimum the third-party processors that we use to lower the risks of your data being exposed. We also assess and review each one of them in order to make sure they have similar and compliant privacy policies. Our current data processors are: Google Analytics, RD Station and Event Brite.
Disclosure of Your Information
As a general rule, we do not sell, rent, lease or otherwise transfer any information collected whether automatically or through your voluntary action.
We may disclose your personal information to a third party, including a partner or sponsor of the Conference, in accordance with the terms of service or any other agreement between the third part and the Organizers.
We may disclose your personal information to a third party, including a lawyer or collection agency, when necessary to enforce our terms of service or any other agreement between you and the Organizers.
We may disclose information when legally compelled to do so, in other words, when we, in good faith, believe that the law requires it or for the protection of our legal rights or when compelled by a court or other governmental entity to do so.
How Do We Protect Your Information and Secure Information Transmissions?
We employ commercially reasonable methods to ensure the security of the information you provide to us and the information we collect automatically. This includes using standard security protocols and working only with reputable third-party processors.
Email is not recognized as a secure medium of communication. For this reason, we request that you do not send private information to us by email. However, doing so is allowed, but at your own risk. All information you may enter on our website may be transmitted securely via a secure medium known as Secure Sockets Layer, or SSL.
The Organizers may use software programs to create summary statistics, which are used for purposes such as assessing the number of visitors to the different sections of our site, what information is of greater and lesser interest, determining technical design specifications, evaluating system performance, identifying problem areas, among others.
We retain personal information we collect from you where we have an ongoing legitimate business need to do so (for example, to provide you with a service you have requested or to comply with applicable legal requirements).
When we have no ongoing legitimate business need to process your personal information, we will securely store this information. If you do not agree with this retention, you must contact us through the e-mail email@example.com and we will either delete or anonymize your information or, if this is not possible (for example, because your personal information has been stored in backup archives), then we will isolate it from any further processing until deletion is possible. You may also contact all third-party processors mentioned on this document and request them to delete your information from any archive.
Visitors’ GDPR Rights
If you are within the European Union, you are entitled to certain information and have certain rights under the General Data Protection Regulation. Those rights include:
We will retain any information you choose to provide to us until the earlier of: (a) you asking us to delete the information, (b) our decision to cease using our existing data providers, or (c) the Organizers decide that the value in retaining the data is outweighed by the costs of retaining it.
You have the right to request access to your data that the Organizers store and the rights to either rectify or erase your personal data, as already specified on the “Data Retention” clause of this document.
You have the right to seek restrictions or to object to the use of your personal data by the Organizers.
To the extent that you provided consent to the Organizers’ processing of your personal data, you have the right to withdraw that consent at any time, without affecting the lawfulness of processing based upon consent that occurred prior to your withdrawal of consent.
You have the right to lodge a complaint with a supervisory authority that has jurisdiction over issues related to the General Data Protection Regulation.
We require only the information that is reasonably required to enter into a contract with you. We will not require you to provide consent for any unnecessary processing as a condition of entering into a contract with us.
Effective as of 14 February 2019.